Manage resources
Vendor records and searchable catalogs
Turn supplier information into purchasing context: who carries the part, what it costs, how long it takes and what you paid before.
Vlatrix keeps a structured record for each supplier — terms, contacts, accounts and performance — and holds their catalogs in a searchable form. A single part search spans authorized vendor catalogs so the buyer can compare item, cost and lead time and carry the selection straight into a purchase request.
The problem
Catalogs live in PDFs and portals
Buyers open three supplier websites and a spreadsheet to answer one question. The comparison is never recorded, so the next buyer repeats it.
- Supplier terms and contacts kept in individual inboxes.
- No searchable record of which vendor carries which part.
- Price changes noticed only at invoice time.
- Vendor performance discussed anecdotally, never measured.
How it works
From supplier record to purchasing decision
- 01
Maintain the vendor record
Terms, accounts, contacts, shipping expectations and which locations may buy from this supplier.
- 02
Load the catalog
Import supplier items with part numbers, descriptions, cost and pack details, and keep versions as they change.
- 03
Search across vendors
One search returns matching items from authorized catalogs with cost and lead-time context side by side.
- 04
Carry it into purchasing
Selected items flow into a purchase request with the vendor, item reference and expected cost attached.
What you get
Capabilities in this area
Multi-vendor search
Find an item across every catalog the buyer is authorized to see.
Price history
See what this shop paid previously, and when the cost changed.
Item cross-reference
Match supplier part numbers to the shop's internal item records.
Vendor performance context
Order history, receipt accuracy and lead-time behaviour recorded from real purchasing activity.
By role
What changes for each person
Parts manager
One search replaces three supplier portals and a spreadsheet.
Shop owner
Supplier relationships become company knowledge rather than one person's inbox.
Finance
Cost movement is visible before it lands on an invoice.
FAQs
Frequently asked questions
Ready to move forward?
See the shop-to-fleet workflow
A personalized walkthrough of Vlatrix against your own operation. No pressure, no scripted pitch — bring the questions your team actually has.