Solutions
For shops that serve commercial fleets
Fleet work is not just a bigger customer record. It needs planning, approvals, consolidated billing and customer visibility.
Vlatrix treats fleet accounts as a first-class workflow inside the repair operation: asset registers and service plans, a due and overdue queue, bulk scheduling, contract rates and PO requirements, consolidated invoicing, and a secure portal where the fleet sees only its own vehicles and paperwork.
The problem
Fleet accounts break shop software
Systems designed for retail customers force fleet work into a customer record, and the coordination moves into spreadsheets and email.
- Vehicle registers maintained outside the shop system.
- Bulk service cycles scheduled by phone, one vehicle at a time.
- Approvals blocked on missing PO numbers.
- Thirty separate invoices for one account, every month.
How it works
How a fleet cycle runs
- 01
Plan
Interval, mileage and telematics signals produce the due list for each account.
- 02
Schedule in bulk
Place a batch of vehicles across your available capacity and confirm with the coordinator.
- 03
Authorize with controls
Estimates carry PO fields, contract rates and account approval limits.
- 04
Bill and report
Consolidate the period into one invoice with per-asset detail and publish a statement.
What you get
Capabilities in this area
Asset registers
Fleet vehicles with plans, history, mileage sources and account ownership.
Contract terms per account
Rates, pricing rules, required fields and approval workflow held on the account.
Consolidated billing
Period invoices with vehicle-level supporting detail.
Customer portal
Secure self-service that keeps your internal operations private.
By role
What changes for each person
Shop owner
Win fleet contracts with capability your competitors handle in spreadsheets.
Service manager
Plan fleet volume into quiet periods instead of absorbing it as chaos.
Fleet customer
Visibility, approvals and one predictable invoice.
FAQs
Frequently asked questions
Ready to move forward?
See the shop-to-fleet workflow
A personalized walkthrough of Vlatrix against your own operation. No pressure, no scripted pitch — bring the questions your team actually has.